Which action demonstrates proper documentation when potential fraud is suspected?

Which action demonstrates proper documentation when potential fraud is suspected?

• A. Keeping appropriate notes and reporting.
• B. Deleting the record.
• C. Posting to social media.
• D. Continuing with the notarization.

Answer: (B)

When fraud is suspected, the priority is to preserve the integrity of the records by documenting precisely what happened and reporting it to the appropriate authorities. Thorough notes should capture the date and time, the notarial act performed, how the signer was identified, any irregularities observed, and how the signer and others behaved during the transaction. Do not alter, delete, or destroy records, and do not proceed with the notarization if fraud is suspected. Deleting the record would destroy evidence and could be illegal, whereas keeping thorough documentation and reporting enables an proper investigation and helps prevent further fraud. Sharing details publicly or continuing with the notarization would undermine the process and violate duties of confidentiality and impartiality.

When fraud is suspected, the priority is to preserve the integrity of the records by documenting precisely what happened and reporting it to the appropriate authorities. Thorough notes should capture the date and time, the notarial act performed, how the signer was identified, any irregularities observed, and how the signer and others behaved during the transaction. Do not alter, delete, or destroy records, and do not proceed with the notarization if fraud is suspected. Deleting the record would destroy evidence and could be illegal, whereas keeping thorough documentation and reporting enables an proper investigation and helps prevent further fraud. Sharing details publicly or continuing with the notarization would undermine the process and violate duties of confidentiality and impartiality.